Office Administrative Assistant Jobs in Canada For Foreigner

The headquarters of the privately held printing services provider AMPCO Manufacturers Inc. are located in Coquitlam, British Columbia. The business specializes in producing high-quality parts for its global clientele, which includes both individuals and businesses, including membrane switches, nameplates, decals, overlays, and wide-format digital graphics.

To fill the position of Office Administrative Assistant, the organization is seeking a motivated, experienced, and committed worker. In addition to competitive pay, the organization provides health, dental, and vision insurance, sponsorship for visas, the Family Assistance Program, and much more. To learn more about office administrative assistant jobs in Canada with visa sponsorship, continue reading below.

Details of Office Administrative Assistant Jobs in Canada For Foreigner

Key Points

• Job Details: Office Administrative Assistant
• Job Country: Canada
• Job Schedule: 8-hour shift, Monday to Friday 8:00 am-4:30 pm
• Expected Salary: To be discussed during the interview
• Knowledge required: Not much
• Experience required: 1-2 years
• Employee Benefits: Yes
• Visa Sponsorship: Yes

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Why Canada Needs Foreign Administrative Assistants

With increasing demand for skilled and English-speaking administrative professionals, Canada is actively seeking foreign workers to fill critical office roles. From general office assistant jobs in Ontario to medical office assistant positions in British Columbia, employers are turning to international talent to support their growing businesses.

Requirements of Office Administrative Assistant

• Software Proficiency: A high level of skill with common office software is non-negotiable. This includes Microsoft Outlook, Word, PowerPoint, and Excel. Employers often look for candidates who are not just users but can create effective documents, spreadsheets, and presentations.
• Excellent Communication Skills: This is a fundamental requirement. You must be able to communicate effectively both in writing and orally. This includes writing professional emails, answering phone calls, and representing the company’s brand and objectives.
• English Proficiency: A strong grasp of both spoken and written English is essential for this role, as you’ll be communicating with clients, colleagues, and management on a daily basis.
• Customer/Client Service: You should be skilled in delivering high-quality customer service through various channels, including phone calls, emails, voicemails, and social media.
• Education: A minimum of a high school diploma or equivalent is required. While not always mandatory, having a college diploma or university degree in a relevant field like business administration is a significant advantage and can improve your chances of both securing a job and qualifying for certain immigration programs.
• Work Experience: You’ll need at least 1-2 years of administrative or secretarial experience. This experience should demonstrate your ability to handle day-to-day office tasks efficiently.
• Confidentiality: The ability to handle confidential information discreetly is critical, as you will often be privy to sensitive company and client data.
• Driver’s License: While not a universal requirement, some employers, particularly those in roles that involve running errands or traveling for meetings, may require you to have a valid driver’s license and access to a vehicle.

Jobs Benefits Office Administrative Assistant in Canada

Financial and Retirement Benefits

• Competitive Wages: Administrative assistant salaries in Canada are competitive, especially for experienced professionals. According to recent data, a mid-career administrative assistant can earn between $45,000 to $60,000 CAD per year, with top earners making over $70,000 CAD. This competitive pay, combined with the benefits package, provides a strong financial foundation.
• RRSP Program: Many Canadian companies offer a Registered Retirement Savings Plan (RRSP) program. This is a powerful retirement savings tool for both Canadian citizens and foreign workers. Contributions to an RRSP are tax-deductible, meaning they can lower your taxable income for the year. The money in the plan grows tax-deferred until you withdraw it, typically in retirement when you are likely to be in a lower tax bracket. Some employers may even match your contributions, which is essentially free money for your retirement.
• Visa Sponsorship: This is the most critical benefit for a foreign national. An employer willing to sponsor a work visa handles a complex and expensive process, including the Labour Market Impact Assessment (LMIA). This not only allows you to work legally in Canada but can also significantly increase your chances of being approved for a permanent residency visa through the Express Entry system.

Health and Wellness Benefits

• Extended Health Care: Most employers provide a comprehensive benefits package that covers more than just what the government’s provincial health plan covers. This can include:
  • Prescription Drugs: Coverage for most or all of your prescription medication costs.
  • Dental Care: Coverage for a wide range of dental procedures, from routine cleanings to more complex work.
  • Vision Care: Coverage for eye exams, glasses, and contact lenses.
• Life Insurance: Many companies offer life insurance as part of their benefits package, providing financial security for your family in the event of an unforeseen tragedy.
• Employee and Family Assistance Program (EFAP): This is a valuable, confidential service that provides support and counseling for employees and their families. It can help with a wide range of issues, including mental health, stress management, financial advice, legal consultation, and family concerns. For a newcomer to Canada, this can be an invaluable resource for navigating the challenges of relocation and adjustment.
• On-site Gym and Wellness: Some companies provide on-site gyms or subsidize gym memberships. This encourages a healthy work-life balance and contributes to employee well-being.

Professional and Personal Development

• Company Events and Professional Growth: Many companies invest in their employees’ professional development through training sessions, workshops, and company events. As an administrative assistant, this could mean training in new software, communication skills, or management techniques.
• Job Reputation: Working for a well-reputed Canadian company not only provides job security but also enhances your professional reputation. This can make it easier to find new opportunities in the future, whether it’s for a promotion within the company or a new role with a different employer.
• Free On-site Parking: While seemingly minor, free parking can result in significant savings on a monthly and yearly basis, especially in urban centers where parking costs can be very high.

Job Duties of an Office Administrative Assistant

1. Record and Document Management

• Filing and Organization: Maintaining office and company records in both paper and digital formats. This includes creating, organizing, and maintaining a systematic filing system to ensure that all documents are easily accessible.
• Clerical Tasks: Handling all clerical tasks, which can include copying, scanning, printing, binding, and distributing a variety of documents.
• Document Preparation: Preparing and editing documents, presentations, and reports. This includes preparing weekly timesheets, expense reports, performance records, case-related materials, memos, letters, and slide decks.
• Quality Control: Ensuring that all records and documents are error-free and formatted according to company guidelines. This requires a high degree of attention to detail and proofreading skills.

2. Communication and Client Support

• Answering Phone Calls: Acting as the first point of contact for the company by answering incoming phone calls, screening calls, and routing them to the appropriate person or department.
• Visitor Support: Greeting and assisting visitors in a professional and polite manner. This includes directing them to the correct person or office and ensuring they have a positive experience.
• Email Management: Writing and responding to emails and other correspondence, maintaining a professional tone, and ensuring that all inquiries are handled effectively.

3. Scheduling and Meeting Coordination

• Calendar Management: Maintaining and organizing all agendas and calendars for senior staff or entire departments. This includes scheduling appointments and meetings and preventing conflicts.
• Meeting Logistics: Scheduling and preparing for internal meetings, which involves reserving and setting up conference rooms, preparing meeting materials, and, when required, attending and taking notes during confidential meetings.
• Travel Coordination: Managing all travel needs for senior officials, including point-to-point coordination from booking flights and hotels to arranging ground transportation and managing expense reports.

4. Office Management and Maintenance

• Supply Inventory: Maintaining and ordering office and lunchroom supplies and tracking inventory to ensure that the office is always well-stocked.
• Office Organization: Helping to organize and maintain office common areas to ensure a tidy and professional working environment.
• Equipment Coordination: Coordinating the maintenance and repair of office equipment such as printers, copiers, and shredders.
• Project Management: In some cases, an administrative assistant may be responsible for forming a schedule of all administrative projects and assigning them to relevant parties.

In-Demand Office Assistant Roles in Canada

Some of the most sought-after positions include:

• Executive assistant jobs for international applicants
• Administrative coordinator jobs for foreign workers
• Medical office assistant, Canada immigration opportunities
• General office assistant Canada for foreigners

Visa Sponsorship & Immigration Pathways

1. Office Assistant Jobs in Canada with Visa Sponsorship

Many Canadian employers offer visa sponsorship for foreign office assistants through programs like the Temporary Foreign Worker Program (TFWP) and the Labour Market Impact Assessment (LMIA). These allow qualified applicants to work legally in Canada and even apply for permanent residency down the line.

2. Administrative Assistant Canada Work Permit Options

To work legally in Canada, you’ll need a valid work permit. Administrative roles often qualify under employer-specific permits supported by an LMIA. Employers must show they cannot find a Canadian for the role, opening doors for international professionals.

3. Provincial Nominee Program (PNP) Admin Assistant Stream

Provinces like Manitoba, Ontario, and British Columbia offer streams specifically for administrative workers, including admin assistant opportunities in Manitoba for foreigners. Through a PNP, you could be nominated for permanent residency even faster.

4. Express Entry for Administrative Professionals

While Express Entry is typically for skilled workers, administrative professionals with Canadian job offers or provincial nominations can qualify under the Federal Skilled Worker or Canadian Experience Class streams.

Where Are the Jobs? Location-Specific Demand

Office Assistant Jobs Ontario for Foreigners

Ontario, especially Toronto, is home to numerous multinational companies and healthcare institutions. There is high demand for:

• Administrative roles in Toronto for international applicants
• Bilingual (English and French) assistants

Jobs in British Columbia for Foreign Office Administrators

With Vancouver’s booming tech and healthcare sectors, foreign medical office assistants are in demand.

Admin Assistant Opportunities in Manitoba for Foreigners

Manitoba’s PNP actively recruits foreign administrative assistants, offering faster pathways to immigration.

How to Apply for Office Administrative Assistant Jobs in Canada

1. Create an Account

• Sign up on Jooble (or a similar job portal) if you don’t already have an account.
• Activate your account by clicking the verification email sent to your inbox, spam, or junk folder.

2. Search for Jobs

• Use the search bar and type relevant job titles such as
  • “Office Administrative Assistant Jobs”
  • “Admin Assistant Jobs”
  • “Administration Jobs”
  • “Admin Clerk Jobs”

3. Set Location

• Select All Canada (or your preferred province/city) in the location bar to narrow down your search results.

4. Select Your Job Role

• Click on the job posting that matches your skills and requirements.
• Carefully review the job description, responsibilities, and visa sponsorship details.

5. Submit Application

• Upload your CV/resume and provide all other necessary information requested by the employer.
• Ensure your application clearly highlights your experience, skills, and eligibility for visa sponsorship.

Conclusion:

Office administrative assistants have a lot of chances in Canada, particularly for international workers looking for sponsorship for their visas. Administrative positions offer a steady, professional setting for career advancement with competitive pay, extensive benefits, and defined career paths. International jobseekers can land fulfilling jobs and obtain invaluable experience in Canada’s fast-paced workplace by crafting a compelling application and focusing on companies that sponsor visas.

Frequently Asked Questions